Administrative assistant وظف دوت كوم

Typical Responsibilities and Duties
- Assist with all stages
of the delivery of training and events including:
- Manage
guest lists and send invitations
- Send email campaigns and
announcements in Arabic and English languages
- Coordinate
the Center’s training and events
- Manage the online
registrations for training activities, seminars and forums

- Handle and document registration activities
- Send
electronic reminders to all registered candidates (partners)
prior to the start of the event
- Print name labels
including position and organization for registered candidates and
delegates
- Book event venue and ensure the venue is
equipped with the required needs (laptop, flip chart,
etc.)
- Ensure printed materials and folders are ready prior
to the start of an event
- Prepare and print certificates
for candidates who successfully complete the executive training
and learning requirements
- Represent the Center at the
main customer service and registration desk on the day of an
event
- Assist in the marketing and communication
efforts
- Support the Center’s senior managers and team
members in all administrative needs

Perform general
secretarial and administrative support duties such as:
-
Liaise with different personal and departments to support the
needs of the Center staff members
- Meet and greet the
Center’s partners and visitors
- Manage incoming and
outgoing calls
- Manage the Center’s main email address

- Maintain and continuously update the Center’s database,
uploading information from business cards
- Prepare letters
and correspondence in Arabic and English languages
- Prepare
annual greeting cards for VIP contacts
- Ensure that the
office is equipped with the required supplies and
stationery

Facilitate travel arrangements for both
staff and visitors
- Work on issuing entry visas for Center
visitors and advisors
- Book flight, hotel arrangements

- Arrange for airport pick-up and drop-off for the Center's
guests and visitors

Schedule and maintain calendars
of center’s activities
- Arrange and schedule meetings
both internally and externally
- Update the Center's shared
calendar
- Distribute electronically a Gantt chart or any
other similar tool to highlight the Center’s performance and
work progress

Website
- Post forums and training
activities onto the Center’s website
- upload and update
the Center's website with relevant news, accomplishments, photos
and rewards

Meeting Support
- Collect meeting
agenda (points) and timing from Center members
- Distribute
electronically the meeting agenda prior the start of the meeting

- Prepare and distribute electronically the minutes of
meetings
Very good level of English language skills, both
written and oral is essential
Ability to work under pressure
and the ability to meet deadlines
Computer skills (Microsoft
Office, including Excel, Word and PowerPoint), Gantt Chart and
Adobe Photoshop software
Diploma or Bachelor’s degree in a
business related field is preferred
1-3 year experience
strongly preferred
Experience working in a training institute
strongly preferred
Ability to work under pressure and the
ability to meet deadlines
Organization and marketing
skills
Interpersonal and communication skills
Computer
skills (Microsoft Office, including Excel, Word and PowerPoint),
Gantt Chart and Adobe Photoshop software
مستوى مبتدئ
(خبرة اقل من سنة إلى 3 سنوات)
"لا تنسَ أن السيرة الذاتية الاحترافية هي مفتاح نجاحك في البحث عن العمل، ابدأ الآن في تصميم سيرة ذاتية متميزة تبرز مهاراتك وخبراتك! استخدم تطبيق سيرة لإنشاء سيرتك الذاتية بسهولة."

ملحوظة هامة:
وظف دوت كوم ليست شركة توظيف وانما موقع للاعلان عن الوظائف الخالية المتاحة يوميا فى الاف الشركات بالشرق الاوسط ,ونرجو عند طلب اي مبالغ مالية من قبل المعلنين مراسلتنا فورا و عدم التعامل مع مثل هذه الشركات الوهمية .