Job Title: Facilities Finance & Procurement Coordinator
Location: Manama, Bahrain
Department: Facilities Management
Reporting to: Head of Facilities Management
About the Role
We are seeking a proactive and detail-oriented Facilities Finance & Procurement Coordinator to join our Facilities Management department in Manama, Bahrain. This role is responsible for supporting financial operations and procurement activities related to facilities management, ensuring cost-effective purchasing, budget tracking, and compliance with company policies.
Key Responsibilities
- Coordinate and manage the procurement process for facilities-related goods and services, including vendor selection, negotiation, and contract management.
- Support the Head of Facilities Management in budgeting, cost analysis, and financial reporting for facilities operations.
- Monitor and track purchase orders, invoices, and payment processing to ensure accuracy and timely settlements.
- Develop and maintain relationships with suppliers and service providers to ensure quality and competitive pricing.
- Ensure compliance with internal procurement policies and financial regulations.
- Prepare regular financial reports and expenditure summaries for facilities management activities.
- Assist in inventory management and asset tracking for facilities-related equipment and supplies.
- Liaise with finance, operations, and vendor teams to streamline procurement workflows.
- Support facilities management projects by coordinating vendor quotations and service-level agreements (SLAs).
- Identify cost-saving opportunities and recommend process improvements within the procurement cycle.
Required Qualifications & Skills
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
- Proven experience in finance coordination, procurement, or a similar role within facilities management or operations.
- Strong understanding of procurement processes, vendor management, and supply chain coordination.
- Proficiency in financial software and ERP systems (e.g., SAP, Oracle, or similar platforms).
- Advanced skills in Microsoft Excel and financial reporting tools.
- Excellent analytical and problem-solving abilities with strong attention to detail.
- Strong communication and negotiation skills for managing supplier relationships.
- Knowledge of budget management, cost control, and financial forecasting.
- Ability to work independently and collaboratively within a team environment.
- Familiarity with facilities management operations and maintenance procurement is a strong advantage.
Experience Requirements
- Minimum of 3–5 years of experience in a finance and procurement role, preferably within facilities management, real estate, or construction sectors.
- Experience handling vendor contracts, RFPs, and supplier performance evaluations.
- Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Why Join Us
This is an excellent opportunity for a skilled Finance & Procurement Coordinator to contribute to the operational excellence of a growing facilities management team in Bahrain. We offer a collaborative work environment and opportunities for professional growth.